VTEMSD#3 Board Meeting Minutes for April 14, 2005

Burgess Assembly, FAHC @ 1831 Called to order by Adams, those in attendance were:

INTRODUCTIONS (Adams)

• Beth Thomas, St. Michael’s Rescue Captain.

APPROVAL OF MINUTES (Adams)
 

• Motion to approve March meeting minutes (Jones/Brent).  Motion approved.

CORRESPONDENCE (Adams)

• UVM letter announcing newly elected officers.
• (Marcus) Request for volunteers to serve on a committee.  Planning exercises that will be funded by HSU.  Peripheral entities to spend exercise money.  500K for exercises – want to administer at state level with local input – looking for volunteers from each of 5 HSU districts, one rep from each district committee (PD, FD, EMS).  Hope to get everything done in a few meetings.  No compensation.  Any interests?  Adams interested.

TREASURY (Adams)

• (O’Neil) No recent activity, no report.  Chris McCarthy not seeking re-election.

MEDICAL DIRECTION (James)

• (James) State forms will be reviewed for data.  Complete them.
• (James) Drug safety – need a checks and balances system. Info from area squads received.  Will develop a QA/safeguard policy.
• (James) Certification checks – feedback from six squads revealed one individual who has been running without cert for one year.  Please complete survey of your members and get information to Dr. James immediately.  (Brent) How does this happen?  (James) Some squads need to tighten up things.  (Jones) We obtained information from state and performed a cross check.  (Butkis) No proof of certification, not allowed on the ambulance.  (Baron) Certification should be on file in the station.

FAHC (Helmken/Jaquith)

• (Helmken) Please do not give patients any indication that the ED will provide a taxi vouchers for return transportation.  Please allow ED to make that determination.
• (Jaquith)  Data entry has begun for QA/QI system.  Please make an effort to make forms legible and complete.  Please include time and loaded miles.  Individual services and providers will be contacted if problems.

 TRAINING (Soons for Ziter)

• Course updates/approvals
  • Summer EMT-B enrollment underway
  • Last EMT-I’03 Transition course underway
  • Initial certification courses finishing up
• Upcoming trainings opportunities (none listed)
• Certification/recertification
  • EMT-B & -I’03 State Certification Practical exam 5/11/05
• Letter from HSU for NIMS update – bridge course on website for those currently certified in ICS.

RESOURCE MANAGEMENT (Adams)

• MCI
  • (Laskarzewski) BIA FAA mandated MCI exercises are currently in the planning stages.  Two events:  1) 7/18/05 – table top, 2) 7/23/05 actual drill.  VTANGFD requesting assistance from Resource Management Committee to make this a meaningful training experience for both the airport and the District.  Intend to create patient profile cards.  Ted Conant contacted regarding moulage.  Gathering patients.  Assembling drill controllers & evaluators for prompt feedback.  Last drill was not totally successful - let’s make it real.  (James) How many patients are you thinking about transporting?  (Laskarzewski) Regional jet with < 50 passengers and 80% survivorability.
  • CCRPC (Dusha)
    • Two of three exercises completed – 50 agencies, 150 providers.  This Saturday will be Essex – biggest exercise yet.  Lots of good feedback and suggestions.  Some problems were predicted, and various agencies confirmed them (i.e. – communications issues).  Tabletop exercises do not reveal all issues.  The newly created general resource guide document will assist in identifying available resources.  Many evaluators at each exercise; and a summary with recommendations will be published in the future.  Follow up functional exercise sometime this summer.  Try to dovetail with BIA drill.  Still categorizing risks, etc.  Project will be completed on by August 31, 2005.  (O’Neil)  Urge you to work with all agencies to satisfy everyone’s requirements (i.e. airport, school dept).  Need to coordinate.  (Laskarzewski)  How to know?  (Marcus)  HSU is trying to facilitate a collection point for info – will check. 
  • (Baron) Grand Isle County planning 4/21 tabletop – and actual drill 5/21.
• Grants/Funding
  • Equipment grants awarded.  No further discussion for HSU.

ADMINISTRATION (Soons)

• (Jones) Developing index for District website Policy section.

PUBLIC INFORMATION (O’Neil for Ziter)

• EMS Week – ask Jason to post on website/list serv 5/21; concurrent with Kid’s Day – parade down Main Street.
• (Putnam) Hinesburg Open House 1100-1300 on 4/17.
   

Old Business (Adams)
 

• None.

New Business (O’Neil)

• (Baron) Grand Isle County and contiguous jurisdiction – bordering communities in VTEMSD#3 will have folks visiting them.  Part of grant process.  Integrates multiple disciplines and jurisdictions.  Milton & Colchester for #3.
• (Brent) List of officers that proposed by nominating committee:
  • Chair - O’Neil
  • Vice-Chair - Adams
  • Training Coordinator - Ziter
  • Clerk - Soons
  • Treasurer – no recommendation.  Ziter has offered to do this in the interim.  (Adams) As Training Coordinator, Jason spends the money.  Fox guarding hen house.  (Jones) Does not have to be a member of the Board.  We can leave this open to fill at a later date.

Open nominations to floor.  None heard.  Motion to close nominations (Brent/Butkis).  Motion approved.  Motion for clerk to cast one vote for slate as is (Jones/Brent).  Motion approved.

• Meeting location:  May through August meetings to be held at St. Mike’s.
• Motion to adjourn at 1911 hours (Kellogg/Pouliot).  Motion approved.

Respectfully submitted (albeit late),

Kate Soons

VTEMSD#3 Clerk

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Last updated: May 23, 2005