VTEMSD#3 Board Meeting Agenda for May 12, 2005

St. Michael’s College, Tarrant Center, Hall of Fame Room @ 1834

Those in attendance were:

INTRODUCTIONS (O’Neil)

• (Danaher) Peggy McCabe, Treasurer for Essex Rescue, Inc.
• (Webb) Josie Leavitt, Rescue Chief for Charlotte Volunteer Fire & Rescue Services, Inc.
   

APPROVAL OF MINUTES (O’Neil)

·        Motion to approve minutes as published (Kellogg/Brent).  Motion approved.

CORRESPONDENCE (O’Neil)

·        Current manuals related to EMT-Intermediate ’03 & Transition curricula received from Mike O’Keefe/VTEMS (sent to district chairs, trainers, medical advisors and instructor-coordinators).

·        Via the listserv, first responder course in Charlotte - summer ’05.

TREASURY (O’Neil)

·        (O’Neil) Via e-mail from Hilda Tallman, interested in treasurer position

·        (O’Neil) The floor is open for nominations for the position of treasurer.  Motion to nominate Peggy McCabe for the position of treasurer (Danaher/Ziter).  No other nominations heard.

·        (O’Neil) The clerk will cast one ballot for McCabe for the position of treasurer.

MEDICAL DIRECTION

• no report

FAHC (Helmken/Jaquith)

•  (Jaquith) Data entry for QA/QI – no report.
• (Helmken) From Cindy Taylor, RN – SANE Coordinator for FAHC-ED (sexual assault nurse examiner).  Squad training regarding sexual assault is available.  Contact Cindy, Joan Carson, Gilbert Helmken, Sue Willard or via Jason Ziter.
• (Helmken) Thursday June 23, 2005 “A Day in the Life” exercise performing scenarios to prepare for the new ED opening.  Goals include establishing flow patterns and identifying issues.  More information to come.
• (Helmken) Thursday June 23, 2005 – New Emergency Department Open House for EMS.  Important night to have input from EMS.  A new, large space will be created for EMS in the new ED:  report writing area, dirty equipment decon, stretcher change area, etc.  This space will be constructed where the existing ED waiting room sits now.  There will be a lag time between the relocation, demolition, and construction of the new EMS space.  Please be patient, great things are coming!
• (Helmken) Thursday July 9, 2005 is the public open house for new ED.
• (Ziter) Never ending problem of dirty equipment mixed with clean.  (Helmken) I will get back on it.

TRAINING (Ziter)

• (Ziter) Course updates/approvals
  • (Webb) FR-ECA course in Charlotte.  Begins 7/9-8/18.  $65.  Bergeron 1^st Responder 7^th edition.  Registration deadline one week before class start.  Motion to approve course as presented (Baron/Pouliot).  Motion approved.  Schedule attached to minutes.
  • (Malone) EMT-Basic summer class begins Friday 5/13/05.
• (Ziter) Upcoming trainings opportunities – see SANE discussion under FAHC.
• (Ziter) Certification/recertification
  • (Ziter) Thank you for all the help last night.
  • (Malone) Need to move certification exam dates out of UVM final exam week – too much activity in the classroom building during finals.  Will look at alternatives.
• (Ziter) Draft policy for course participants under 18 years circulated.  (Webb) I support.  (Malone) We let people in the class without high school diploma or GED for summer class only with support from service and confirmation of successful completion of high school or GED.  (Ziter) Will re-word.  Motion to table discussion until next month (Adams/Brent).  Motion approved.
• (Malone) Regarding EMT-Intermediate delivery - intent is to compress course slightly.  January-June 2006.  Any feedback?  EMT-B fall/spring semesters and summer are planned; assessing need for once per week course.  (Danaher) Expressed feedback from members regarding need for 1/week & 2/week meeting EMT-I courses.  (Malone) We (IREMS/VTEMSD#3) do not have the resources to run concurrent courses.  Perhaps alternate short/long presentations.  One thought is to deliver curriculum into modules – didactic, practicum, clinical, etc.  Also considering de-coupling from semester model.  Please send feedback to Pat, Jason, Jackie or Kate.  (Webb) Fall basic class is listed as Tues/Thurs – is that true?  (Malone) Yes.  There are a number of things in the air – will work toward some finalization of issues for June meeting.  (Ziter) Greg Thweatt did a fantastic job with the Intermediate course – hopefully everyone saw his email.  It’s a very different class.  Any interested parties wishing to help out at classes – we need committed people.
• (Webb) Admin or Training – notebook that went out in 1994 to all T.O.’s.  Are there folks willing to help revise – table to committee, next month.
• (Webb) Letter regarding module use around the state – attached to minutes.  Any questions email Becca.
• (Ziter) Request to purchase new O2 kits for under $60 each – 8 total.  (Webb) Consider adding new regulators to stock the new kits.  (Ziter) Not needed.  Motion to use District funds to purchase eight new O2 kits for <$60 each (Baron/Danaher).  Motion approved.

RESOURCE MANAGEMENT (Adams)

• MCI
  • BIAP Drill (Laskarzewski)    Saturday July 23, 2005
    • Extensive discussions regarding drill.  FAA inspector to be on site, which will facilitate good discussion and evaluation.
    • Previous years have demonstrated limited evaluation of drill, as well as limited alteration of systems.  Key objective is to critically evaluate drill and edit plans/SOP’s to reflect lessons learned.
    • (Dusha) Still planning tabletop the week before?  (Laskarzewski)  Yes, tabletop exercise planned for Monday July 18, 2005.
  • CCRPC (Dusha) report attached
    • Three tabletop drills completed:  Hinesburg, Burlington, Essex.  54 agencies, 154 individuals.  Federal, state, & local agencies represented.  HSU, WMD, bioterrorism basis – but lessons apply to all disasters.  Goals:
      • ICS
      • Evaluate response
      • Practice good problem solving

Outcome – after action report

            wide variation in ICS education

            wide variation in use of ICS

            communication is difficult to test on tabletop

            terminology issues

            lack of understanding resources available, primarily HR in   region, and process of obtaining those resources

            basic lack of understanding of District MCI plan – some folks unaware

Follow up – after action report for 8 scenarios

            systemic shortfalls

            root cause analysis

            many good items/actions to be listed (agencies that work together often, planning preparing and training – showed cohesiveness)

            intent – learn from positive aspects, try to fix problems over time

            evaluation, problem identification and process improvement are equally important to the exercise execution.

            Improvement plan will be create by end-users based on input from after action report.

            NEXT – money runs out at 8/05.  Unable to put together a functional exercise prior to 8/05. 

Plan, Exercise, Modify, Exercise. – Developing strategy over summer.  Funds are low.  State will attempt to develop a statewide exercise strategy (beginning process).

Conclusion – lots of knowledgeable folks – need to codify plan in usable format.  There are disconnects within communities.

Feedback forms circulated – getting good feedback in.

(Ziter) Can any money be used toward BIAP drill?

(Dusha) We are looking into that now.  I will work with Ski on that.

• O’Neil/Dusha – re: NIMS ICS – implement NIMS/ICS program.  How to meet compliance.  Strategy developed how to train grunt to senior official.
• Dusha – more inventory sheets needed CVRS, CRS, WRS, UVM.
• (Adams) Resource Management next month – focus is drill in July
• (Adams) Response list needs revision.  Format at next committee meeting, discuss bringing SBFD.
• (Baron) Grand Isle County Drill – table top at Shore Acres Resort.  On route 314.  Operation Fore-Ward.  Communications are still issues.  May 21^st.  Report to follow.
• Grants/Funding
  • (Ziter) AED grants still available.
  • (Marcus) Darren Adams now rep for VTEMSD#3 for statewide development of MCI plan.  Use this rep as a two way street.  Future of HSU, less money for equipment, and more toward exercise planning and participation, as well as training.

ADMINISTRATION (Soons)

·        (Soons) At meeting tonight, discussed ‘Out of Service’ reports – data collected but no policy regarding analysis of data.  For now, continue to email reports to katesoons@adelphia.net.  Intend to address after BIAP drill – which all committees will focus on until August.

·        (Soons) No action on policy index.

·        Next meeting – June

PUBLIC INFORMATION (Ziter)

• EMS Day on 5/21/05 Church Street.
  • SMR, CRS, BFD, SBFD, ERS, CTR, MRS, SRS, FACT, UVM
  • Karen Danaher to coordinate in Jason’s absence.
     

Old Business (O’Neil)

New Business (O’Neil)

• Next meeting June 9, 2005 at 1830 - SMC, Tarrant Center, Hall of Fame Room.
• All committees meeting prior at 1730.

Motion to adjourn (Brent/Ackerlind) at 1931.  Motion approved.

Respectfully submitted,

Kate Soons

VTEMSD#3 Clerk

katesoons@adelphia.net    

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Last updated: May 23, 2005