Vermont Emergency Medical Services

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VTEMSD#3 Board Meeting Agenda for September 8, 2005

St. Michael’s College, Tarrant Center, Hall of Fame room @ 1834

INTRODUCTIONS (Adams)

• Melissa Jenkins, Vermont Homeland Security
• Jesse Kendrick, UVM Rescue

APPROVAL OF MINUTES (Adams)  

• Motion to correct minutes (Baran/Brent): Omission in minutes – within Medical Direction’s report, regarding proposed addition to Medical/Traumatic Arrest protocol:  should read, “arrest with blunt trauma as an indication for non-transport with online medical direction approval.”
• Motion to accept corrected minutes Ziter/Baron.

CORRESPONDENCE (Adams)

• None.

TREASURY (McCabe)

• No report. (Soons) No activity.

MEDICAL DIRECTION (James)

• Protocol discussion.  No change in protocols.  C-spine field protocol is looking grim.  Hope to approve protocol revisions next month.
• Medication Storage Quality Assurance Program – services should report plan currently in use by November meeting.
• Electronic documentation/QA system:  Dan Wolfson MD/FAHC ED and Chris Bowles NREMT-P/FACT gave a presentation to the Admin Committee regarding a new electronic data reporting system that could be used for QA/QI.  FAHC moving forward much faster than previously reported.  A more detailed document will be sent out via the EMS ISSUES list serv tomorrow.  All transport services will be required to input data using this system at FAHC-ED.  Services will have the option of utilizing this system within their own organization.  Participation, including capital purchase of start up hardware, is estimated to be ~$5,000 per ambulance and consists of an electronic tablet.  (Ziter) A demonstration of the product to District services directors would be beneficial before services commit funds.  A longer discussion ensued.  More info on the list serv tomorrow.

FAHC (Helmken)

• EMS Room is nearing completion.
• Take care, as a crew, when speaking about various sensitive topics within the ED.  Voices carry quite well into patient rooms.
• ED Nurse Internship Program has begun – will be contacting squads for ride along.

TRAINING (Ziter) 

• Course updates:
  • FR-ECA (Webb) – 8 people tested.
  • EMT-B (Malone) – not present because he is IN class!
  • EMT-B (Ziter) – currently 7 applications; need 16 for course.  Application deadline September 19^th.  Open to out of District applicants. 
  • EMT-I (Goss) – in progress, 22 participants.  Certification in January ‘06. 
  • Refresher course (Ziter) - begins 9/10 at 0830 at Rowell.  Breakfast & lunch served.
• Course approvals (Ziter):
  • FR-ECA (Webb) – no other courses planned until spring
  • FR-ECA (Putnam) – Hinesburg will present request for approval soon
  • Module 3 (Webb) syllabus presented.  Need 8 participants to run, have 4.  Motion to approve course (Baron/Pouliot).  Course approved.
• Upcoming trainings opportunities (Ziter/Plimpton):
  • DHART trauma series in October, mailing to individual services or online at www.dhmc.org
• Certification/recertification (Ziter):
  • Bring all certification issues to training coordinator, who will review with medical direction, for efficiency.  Any unusual situations will be reviewed with the Board.
  • Recertification dates:
    • Wednesday November 9^th at 1800, Rowell
    • Wednesday November 16^th at 1800, Rowell
    • If services send an individual, they should send two evaluators.  Evaluators need to be an EMT-B for at least one year, and have the approval of their primary service Training Officer.

RESOURCE MANAGEMENT (Adams) 

• (Adams) Regarding resource deployment from VTEMSD#3 – 12 agencies with ambulances and 32+ people committed, if called.  Represents an excellent commitment on the part of our ranks.  (Baron) Statewide response has been well coordinated.
• (Adams) Committee met this evening to discuss the Response List.  There are service directors that still need to provide feedback regarding the proposed changes that were published via the list serv.
• (Dusha) CCPRC
  • Grant period ended 8/31.  Awaiting final approval from HSU prior to publishing final documents. 
  • Overall, excellent participation from this District throughout the various activities.  Three trends identified:
    • Need improved provider proficiency with use of ICS
    • “           “           “           “           “           “           use of MCI plan
    • Need to assess and improve communication between agencies
    • RedBird meeting 8/23 well attended, much info clarified.
    • (Baron) LEPC13 similar outcomes, equipment needs identified and rectified.
  • IPAC palm devices – a quick reference for emergency plans, with other information/resources like HAZMAT & WMD; unknown time frame for distribution.  Hardware present, need software and upload. 

·        FY05 projects focus = emergency operations plans and rapid response plans – timely discussions given turn of events in the Mississippi delta flooding

·        NIMS/ICS – Governor Douglas has signed an executive order requiring NIMS training.  A statewide strategy and plan has been developed for training and process- no clear schedule, refer agencies to PD, Fire Acad,

• (Jenkins) Melissa Jenkins is now the HSU Northern planner, a one of two newly created VT HSU positions that will work more closely with our region.  Jess Barber is the exercise planner, and a grant planner has been hired (in training).  Hopefully, more outreach and onsite assistance.

 ADMINISTRATION (Soons) 

• Presentation on electronic documentation from Chris Bowles, NREMT-P with FACT and Dan Wolfson, MD, FAHC Emergency Department.  More to follow next month.
• Policies – discussion of protocol/guideline/policy format

PUBLIC INFORMATION (Ziter)

• Please consider EMS Week activities now.  Perhaps some brainstorming and pre-planning would yield greater participation.
• EMS Week 2006 is May 14-20, 2006 with Saturday activities to be scheduled for 5/20/05.
• http://www.acep.org/webportal/Advocacy/EMS/EMSWeek/default.htm

OLD BUSINESS (Adams)
 

• (Soons) In June, we discussed planning a potential legislator informational meeting.  Is there any interest in pursuing this?  Deb Baron has done this up north.  (Ziter) Speak to Hampton Inn for room donation.  Get in touch with BC Williams, as he was well versed on issues.  Vermont House/Senate session schedules needed.  Solicitation for help…(Jenkins) FD/PD are well represented; no EMS language in appropriation bill mandating minimum 10%.

NEW BUSINESS (Adams)

• (Baron) Grand Isle County Mutual Aid – Concert to benefit Grand Isle, LA on 9/25/05, 1300-1700 at Knight’s Point State Park

 Motion to adjourn at 2001 (Jones/Putnam).  Next meeting on October 13, 2005 -

• Administration Committee at 1730, for those who can attend
• VTEMSD#3 Board Meeting at 1830

Respectfully submitted,

Kate Soons, Clerk

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Last updated: October 04, 2005